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Privacy Policy

Last updated: February 1, 2026

1. Introduction

Welcome to SafeSpotz. Your privacy is paramount to us. This Privacy Policy explains how SafeSpotz Inc. ("we," "us," or "our") collects, uses, shares, and protects your information when you use our compliance inspection platform (the "Service"). By using SafeSpotz, you agree to the collection and use of information in accordance with this policy. We are committed to transparency and want you to be clear on our data practices.

2. Information We Collect

We collect information to provide and improve our Service to you.

a) Information You Provide

  • Account Information: When you sign up, we collect your name, email address, and organization name.
  • Payment Information: We use a third-party payment processor (Stripe) to handle payments. We do not store or have access to your credit card details.
  • User-Generated Content: We collect the data you create during inspections, including notes, comments, and photos of assets.

b) Information We Collect Automatically

  • Inspection Data: Every scan generates a record that includes the asset ID, a timestamp, and the GPS location of the device used for the scan.
  • Usage Data: We log how you interact with our platform, such as pages visited, features used, and actions taken. This helps us improve the user experience.
  • Device and Log Data: We collect information about the device you're using, including browser type, operating system, IP address, and access times. We also log errors and performance metrics to maintain service reliability.

3. How We Use Your Information

Our primary goal in using your information is to provide and improve the SafeSpotz service. We use your data to:

  • Provide, operate, and maintain our Service.
  • Verify compliance through GPS, photo, and timestamp records.
  • Generate audit-ready reports for your organization.
  • Send you important notifications, such as overdue inspection alerts and compliance summaries.
  • Analyze usage patterns to improve our platform, fix bugs, and develop new features.
  • Communicate with you for support, billing, and product updates.
  • Ensure the security of our platform by detecting fraud and preventing abuse.
  • Comply with legal obligations and regulatory requirements.

We will never sell your data to third parties or use your inspection data for advertising.

4. Data Storage and Security

We take the security of your data seriously. We use industry-standard measures to protect it.

  • Data Storage: Your data is stored on secure cloud infrastructure provided by Amazon Web Services (AWS) in data centers located in the United States.
  • Encryption: All data is encrypted at rest using AES-256 encryption and in transit using TLS 1.3.
  • Access Control: We enforce strict access controls. Our employees' access to your data is limited to a need-to-know basis to provide support and maintain the service.
  • Compliance: We are actively working towards and maintaining SOC 2 Type II compliance to ensure our security practices are independently audited.
  • Data Retention: We retain your data as long as your account is active. If you cancel your account, we will permanently delete your data after a 90-day grace period, unless you request earlier deletion.

5. Sharing Your Information

We do not share your personal information except in the limited circumstances described here:

  • With Your Team: Data is shared with members of your organization based on the role-based permissions you set.
  • With Service Providers: We use trusted third-party services for hosting (AWS), payment processing (Stripe), and email delivery (SendGrid). These providers are bound by strict data protection agreements.
  • For Legal Reasons: We may disclose your information if required by law, such as in response to a court order or subpoena.
  • Business Transfers: If SafeSpotz is involved in a merger or acquisition, your data may be transferred as part of that transaction, but it will remain subject to this Privacy Policy.

6. Your Rights and Choices

You have control over your data. You have the right to:

  • Access and Correct Your Data: You can view and update your information directly from your dashboard settings.
  • Export Your Data: You can download all your assets, inspections, and reports at any time.
  • Delete Your Data: You can request the permanent deletion of your account and all associated data.
  • Opt-Out of Communications: You can unsubscribe from marketing emails, though you will continue to receive essential service-related emails like compliance alerts.

For residents of the EU (GDPR) or California (CCPA), you have additional rights, including the right to data portability and the right to object to processing. To exercise any of these rights, please contact us.

7. Cookies and Tracking

We use cookies for essential functionality and analytics. We use them to keep you logged in and to understand how our Service is used with tools like Google Analytics. We do not use cookies for advertising or cross-site tracking. You can control cookies through your browser settings.

8. Children's Privacy

SafeSpotz is not intended for or directed at individuals under the age of 18. We do not knowingly collect personal information from children. If you believe we have inadvertently collected such information, please contact us so we can promptly delete it.

9. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes via email and an in-app notification. Your continued use of the Service after such changes constitutes your acceptance of the new policy.

10. Contact Us

If you have any questions or concerns about this Privacy Policy or your data, please contact us: